Policies

1. Name

IEEE Communications Society Emerging Technologies Initiative for Molecular, Biological and Multi-Scale Communications, abbreviated as ETI-MBMC.

2. Mission

The ETI-MBMC facilitates and fosters research and education in the emerging area of molecular, biological and multi-scale communications.

3. Charter

The ETI-MBMC achieves its mission through providing its members with

  • a forum that facilitates and promotes technical discussions, interactions and collaborations, and
  • a forum that facilitates and broadens its members’ professional opportunity.

The ETI-MBMC serves engineers, researchers, scientists and educators who work in the interdisciplinary and dynamic area of molecular, biological and multi-scale communications.

This area of molecular, biological and multi-scale communications is highly interdisciplinary involving disciplines that are considered within the traditional IEEE ComSoc (e.g., communication and networking) and those that are typically considered outside the IEEE ComSoc (e.g., molecular and cell biology, synthetic biology, biological engineering and medicine). This area is also highly dynamic, as the disciplines and underlying technologies involved are progressing at a remarkable speed.

The ETI-MBMC pursues the following activities to achieve its mission. It will

  • organize journal special issues as well as special sessions, symposia, tutorials and workshops in leading conferences,
  • encourage its members to publish in the venues that it organizes and also in the existing IEEE transactions and journals in relevant areas,
  • organize dedicated topical meetings and other events to identify innovative research challenges and facilitate collaboration among its members,
  • work closely with existing conferences and journals in relevant areas and participate in paper review process and session organization,
  • work closely with relevant societies within and outside IEEE,
  • coordinate with the IEEE Nanoscale and Molecular Communications standardization group to help transfer technologies to industry, and
  • disseminate its members relevant technical information of their interest.

4. Membership

A member is defined as anyone interested in furthering the mission of the ETI-MBMC and who subscribes to the ETI-MBMC mailing list. Anyone can subscribe to the ETI-MBMC mailing list. Note that additional membership requirements of the IEEE ComSoc may apply.

5. Elected and Appointed Officers

There are three elected offices in the ETI-MBMC, as described below. The elected officers appoint appointed officers (e.g., Conference Coordinator, Standards Liaison, Web Coordinator, and Advisory Committee) at their discretion. The term of an appointed officer is coincident with that of the elected officers.

5.1. Chair

The Chair performs the following tasks. He/She

  • sets the overall direction and policy of the ETI-MBMC, in consultation with the other elected and appointed officers and ETI-MBMC members,
  • coordinates the activities of the elected and appointed officers,
  • chairs the ETI-MBMC meetings,
  • represents the ETI-MBMC in Emerging Technologies Committee (ETC) meetings, and in other relevant IEEE Technical Committees (TCs),
  • initiates elections for vacant officer positions, and
  • participates in the ETI-MBMC activities.

5.2. Vice Chair

The Vice Chair performs the following tasks. He/She

  • works with the Chair to help him/her to perform Chair’s tasks,
  • fulfills the duties of the Chair in his/her absence,
  • coordinates with the Conference Coordinator (appointed position), and takes an appropriate action where necessary, in consultation with the other elected and appointed officers and ETI-MBMC members, and
  • participates in the ETI-MBMC activities.

5.3. Secretary

The Secretary performs the following tasks. He/She

  • arranges for meeting facilities for the ETI-MBMC meetings, arranges remote access capability to the meetings where available, and announces the meetings to the ETI-MBMC members,
  • compiles meeting minutes, publishes the meeting minutes to the ETI-MBMC members and maintains the archival record of the meeting minutes,
  • compiles a list of meeting attendees, publishes the list to the ETI-MBMC members and maintains the archival record of the list,
  • coordinates with the Web Coordinator (appointed position) to maintain and archive the ETI-MBMC web site and mailing list, and responds to questions regarding web pages and mailing list postings,
  • fulfills the duties of the Vice Chair in his/her absence, and
  • participates in the ETI-MBMC activities.

6. Officer Elections

Officers are elected for the two year term. After serving the term as an officer, he/she must wait for at least one term before he/she becomes eligible again to serve as an officer. If an officer resigns before the term expires, a successor is elected to fill the remainder of the term.

Any ETI-MBMC member may nominate any ETI-MBMC member as a candidate to an elected office, including himself/herself. At the time of election, a candidate must be a member of the ETI-MBMC and IEEE ComSoc. He/she must maintain the required membership throughout the time period when he/she serves as an officer.

The Chair announces the election and solicits nominations from the ETI-MBMC members for a period of at least two weeks on the ETI-MBMC mailing list. The Chair, as a member of the ETI-MBMC, may also nominate candidates in consultation with other elected and appointed officers.

The Chair contacts the nominees to confirm their willingness to serve as an officer before issuing a ballot; candidates nominated must agree to serve to be placed on a ballot.

It is highly desirable that candidates are familiar with ETI-MBMC and have been actively participating in ETI-MBMC activities and on the ETI-MBMC mailing list. It is also desirable to have at least two candidates for each office.

Each active ETI-MBMC member has one vote. An ETI-MBMC member is considered active if he/she attended 1 out of the last 2 ETI-MBMC meetings. Elected officers regularly review the definition of active membership and may modify the definition with consultation with the appointed officers and ETI-MBMC members. The candidate who receives the most number of votes is elected. Ties will be resolved by selecting a candidate randomly using a randomization algorithm.

A candidate may be considered for multiple offices. When a candidate is nominated for multiple offices, he/she may choose to be a candidate for all or a subset of offices for which he/she is nominated. If a candidate is elected for Chair, he/she is removed from consideration for Vice Chair and Secretary. If a candidate is elected for Vice Chair, he/she is removed from consideration for Secretary.

Voting is done over a period of two weeks after the Chair issues a ballot. Active ETI-MBMC members cast their votes through an online system. When the voting period ends, the Chair promptly announces the election results on the ETI-MBMC mailing list.

There is no quorum for the election.

7. Mailing List

The ETI-MBMC mailing list is for discussion of a technical nature and discussion of issues related to the ETI-MBMC mission and business. Those who wish to post on the ETI-MBMC mailing list must follow the rules and policies of ETI-MBMC mailing list, as described below.

The ETI-MBMC mailing list is open to the following types of post, provided they are in areas that are likely to be of interest to the ETI-MBMC members. Such posts may be posted without consulting the Secretary (elected office) or Web Coordinator (appointed position).

  • technical discussions,
  • faculty, post-doctoral, graduate and under-graduate student positions, and summer internships at academic institutions and government institutions,
  • Call for Papers (CFPs), Request for Information (RFIs), and Request for Proposals (RFPs), and
  • discussions related to the ETI-MBMC mission and business.

The following types of post are reviewed by the ETI-MBMC Secretary and/or by the Web Coordinator and may be forwarded at his/her discretion.

  • other postings of potential interest to its members, and
  • job position announcements, subject to the limitations of the IEEE ComSoc.

If you are not sure if your post is suitable for the ETI-MBMC mailing list, please first check with the Secretary or Web Coordinator before posting.

The ETI-MBMC adapts the following mailing list policy from the IEEE TCCC policies and procedures.

  • Posting to the ETI-MBMC mailing list without explicitly including the list in the To: field is prohibited. In other words, do not include the ETI-MBMC mailing address in meta lists, i.e., a mailing list consisting of other mailing lists, as this has been shown repeatedly to cause mail storms.
  • Postings to the ETI-MBMC mailing list should be in plain text, i.e., no attachments. Additional information should be referenced via a URL pointing to the document. If attachments cannot be avoided, they should use open-standard document formats such as HTML or PDF.

Only ETI-MBMC members can post to the mailing list. Posters to the ETI-MBMC mailing list must identify themselves by true name and professional affiliation.

The ETI-MBMC mailing list is not moderated.

The Secretary in coordination with the Web Coordinator archives the ETI-MBMC mailing list.

The mailing list serves as the official membership list for the ETI-MBMC.

8. ETI-MBMC Meetings

The ETI-MBMC meets regularly at a location that is convenient for its members and chosen from the major IEEE ComSoc conferences. It currently meets at ICC and Globecom.

The ETI-MBMC meetings are open to the public.

The Secretary announces the meeting at least two weeks in advance on the ETI-MBMC mailing list.

The Chair prepares the meeting agenda. Any ETI-MBMC member may suggest meeting agenda items.

The Chair chairs the meetings.

The Secretary takes minutes and makes them available to the ETI-MBMC members within one month of the meeting. He/she posts the minutes on the ETI-MBMC web site and announces their availability on the ETI-MBMC mailing list.

The ETI-MBMC adopts Robert’s Rules of Order for its meetings unless otherwise specified.

9. Selected Areas in Communications (SAC) Track Chair for MBMC at ICC and Globecom

The ETI-MBMC supports the SAC track focusing on molecular, biological and multiscale communications at each ICC and Globecom. For each ICC and Globecom, the elected officers of the ETI-MBMC identify a SAC Track Chair at their discretion and nominate him/her to the ICC/Globecom organizing committee. The ICC/Globecom organizing committee considers the nomination from the ETI-MBMC and makes the final decision.

The Chair solicits nominations from the ETI-MBMC members for a period of at least two weeks on the ETI-MBMC mailing list. Any ETI-MBMC member may nominate any ETI-MBMC member or members as a candidate for the SAC Track Chair, including himself/herself. The Chair, as a member of the ETI-MBMC, may also nominate a candidate or candidates in consultation with the other elected and appointed officers. Within two weeks after the candidate nomination is closed, the elected officers of the ETI-MBMC identify the most suitable SAC Track Chair candidate at their discretion after considering all nominations and nominate him/her to the ICC/Globecom organizing committee.

A candidate must be a member of the ETI-MBMC and IEEE ComSoc, when he/she is nominated. He/she must also maintain the required membership throughout the time period when he/she serves as a SAC Track Chair. Any candidate who has chaired or has been selected to chair an MBMC SAC track in the past may not serve again as a SAC Track Chair within the 2 years of his/her last chairing the SAC Track. Additional requirements from the ICC/Globecom organizing committee may apply.

The SAC Track Chair performs the following tasks. He/she

  • Attends the TPC meeting of the ICC or Globecom for which he/she is appointed and coordinates with the TPC for the organization of the SAC track,
  • Appoints TPC members for the SAC track in consultation with the elected officers of the ETI-MBMC,
  • Organizes the SAC track at the ICC or Globecom for which he/she is appointed, and
  • Reports the SAC track activities to the ETI-MBMC.

10. Information Dissemination

The ETI-MBMC maintains a mailing list and web site. They are accessible by the public.

11. Changes in Policies and Procedures

Any ETI-MBMC member may petition to make changes in the policies and procedures. When a petition is filed, the Chair presents the proposed change at the next ETI-MBMC meeting. If there are no objections, the change becomes effective. If there are objections, a vote is promptly held at the ETC-MBMC meeting. A simple majority is used to determine if the change becomes effective.

If a part of the policies and procedures on this page conflicts with the IEEE or IEEE ComSoc policies and procedures, the IEEE or IEEE ComSoc policies and procedures take precedence. The remainder of the policies and procedures on this page remains in effect.


Parts of the substance and texts of this document are influenced by the proven-to-work policies and procedures of other IEEE TCs such as TCCC.